Program Specialist 2
Michigan Coalition to End Domestic and Sexual Violence Position Description: Program Specialist 2 working for Executive Staff
I. General Statement of Function
Reporting to the Executive Director, the Program Specialist 2 is expected to work closely with the Executive staff to assist in the development of comprehensive non-profit management for the Coalition. Additionally, they will support all Executive staff in the development of specific program outcomes. This position is ideal for a candidate who is interested in learning the complex inner workings of a non-profit management team.
II. Typical Duties:
Typical Duties Related to Program Management
- Assist the Executive Director with research, presentation preparation and development of programs and policies.
- Track all applicable legislation, case law development and provide the Executive Director with a summary.
- Track media including social media regarding sexual assault, domestic violence, and trafficking and provide daily report to Executive staff.
- Create recommended reading lists to the staff.
- Assist with the development of an agency calendar.
- Assist with the development and dissemination of access to the online resource library.
- Understand or be willing to learn the complex roles of non-profits across the state.
- Understand appropriate resource attribution.
- Assist with the development of MCEDSV projects, including training, research, and policy initiatives.
- Participate in the development, and coordination of meetings, trainings, and conferences. This includes development of topics and training design.
- Provide staff support to work groups convened to guide the development and implementation of Coalition, Coalition member, and allied organization projects.
- Work as part of a program team for the purposes of grants management including applications, reporting, and support of sub-recipients.
- Coordinate and participate in the development and dissemination, including necessary updates, of a variety of domestic and sexual violence publications, alerts, press releases, and position papers.
- Participate in state and national-level work groups and trainings with the Executive Director.
- Assist in the development of culturally appropriate and intersectional curricula and training materials regarding domestic and sexual violence and related issues.
- Provide research and technical support in the development and distribution of information packets, publications, and promotional products of the agency. This includes writing, editing, desktop publishing, and quality control.
Typical Duties Related to Training, Event, and Executive Support
- Assist with other aspects of office management and implementation as directed;
- Perform general office tasks, including typing, filing, photocopying, assembly of materials, mass mailings, administrative filing and archiving and other tasks as required. Responsible for timely turn around of copy box materials.
- Assists in ensuring expense obligation forms, calendar requests, and other documentation are completed for all assigned meetings, trainings, web-based trainings, and conference calls.
- Other duties include directing materials/routing, screening correspondence/calls, handling general inquiries, word processing and correspondence, assists in ordering supplies and stocking all supplies daily (copier paper bins, printer paper bins, fax paper bins). Proofreads outgoing correspondence, memos, reports, and documents for accuracy.
- Assists with the assembly of all materials for trainings, conferences and meetings, including photocopying and assembly into training materials.
- Shares responsibilities for opening and closing the office with other administrative staff.
- Assists with routine correspondence and material requests for Training, Program and Executive Staff, including assorted secretarial tasks, setting up of meetings, conference calls, minute taking, etc.
- Other duties as assigned.
- Commitment to ending gender-based violence and a demonstrated ability to incorporate a multi-cultural and anti-oppression perspective into all levels of their work.
- Understanding of a complex professional work environment a must. Must be able to be flexible in complex work environments.
- Commitment to working as part of team within a shared leadership structure that includes diverse partners.
- Experience in social justice, systems advocacy, and/or social change work with a minimum of 2 years working in DV/SA or a related field social justice field.
- Proven ability in understanding social media
- Ability to think expansively by combining ideas in a unique way or making connections between disparate ideas and explore different views from multiple perspectives.
- Must be able to show personal initiative as well as be able to work collaboratively as a member of a team.
- Demonstrated ability to develop and maintain cooperative relations with a diversity of individuals, organizations and other stakeholders.
- Individual must have excellent communication skills, both written and verbal; must demonstrate effective judgment in a fast-paced work environment while meeting deadlines.
- Highly organized, accurate, detail-oriented and able to work independently to provide high-quality support to training and executive staff.
- Ability to juggle multiple tasks, proficiency in Microsoft Office, office machines.
- Excellent writing, editing and oral communication skills.
- Interest in non-profit management and ethical leadership.
- Ability to lift up to 50 pounds on occasion.
IV. Reports to: Executive Director.